APPENDIX 1: E-DISCOVERY READINESS ASSESSMENT CHECKLIST – E-Discovery and the Federal Rules of Civil Procedures

APPENDIX 1:
E-DISCOVERY READINESS ASSESSMENT CHECKLIST

Policy and awareness

• Does the organization have a robust records management policy?

• Has the records management policy been communicated to all personnel?

• Is the records management policy enforced?

• Does the records management policy include retention schedules for digital and non-digital information?

• Does the records management policy cover all phases of the information lifecycle?

Information technology

• Does the organization maintain a ‘digital information inventory’?

• Does the organization know where its information assets are located (including duplicates, back-ups, etc)?

• Does the organization’s technology automate / support compliance with its records management policies?

Roles and responsibilities

• Does the organization define roles and responsibilities for information stewards / data owners?

• Does the organization define roles and responsibilities for information custodians / caretakers?

• Has the IT department assigned a knowledgeable point person for coordinating E-Discovery requests?

Process and capabilities

• Does the IT department have a formal written procedure for responding to E-Discovery requests?

• Does the IT department have a formal procedure for retaining information in response to a ‘legal hold’?

• Does the IT department have access to E-Discovery searching and forensics expertise (on-staff or off)?