APPENDIX 2: EVALUATING E-DISCOVERY SOLUTIONS – EVALUATION CHECKLIST – E-Discovery and the Federal Rules of Civil Procedures

APPENDIX 2:
EVALUATING E-DISCOVERY SOLUTIONS – EVALUATION CHECKLIST

Collection / search

• Does the solution possess full-text search capabilities?

• Can the solution search across multiple information systems, formats, and platforms?

• Can the solution collect content from multiple information systems, formats, and platforms?

• Can search criteria be saved and re-executed in the future?

• Can the solution search meta-data?

• Can search results be sorted by meta-data fields?

• Does the solution have an automatic logical grouping feature?

• Does the solution highlight ‘hits’ within the results?

Preservation / automation of ‘litigation holds’

• Does the solution allow the fine-grained definition of litigation hold parameters?

• Can the solution execute litigation holds without creating new copies of relevant data?

• Does the solution support multiple and overlapping litigation holds?

• Does the solution integrate with most of the organization’s existing systems?

• Can the solution stop the automatic destruction of records subject to a litigation hold?

• Can the solution ensure that normal record disposition is carried out after the removal of a litigation hold?

• Does the solution maintain a detailed audit trail of its operations?

• Does the solution support the creation of distinct sub-collections of information (to correspond to specific legal entities, etc)?

Privilege review and coding

• Does the solution allow for native format review?

• Does the solution allow the user to view embedded objects and / or attachments?

• Does the solution have workflow capabilities?

• Does the solution have the proper role-based access controls / security controls?

• Does the solution support objective and subjective document coding mechanisms?

• Does the solution support multiple levels of review?

• Does the solution maintain a detailed audit trail of all reviews?

• Does the solution allow for the creation and use of review templates and checklists?

Content extraction and production

• Does the solution have the capability to capture forensically sound images of original data sources?

• Does the solution support watermarking and digital signatures of copied documents to ensure record integrity?

• Does the solution provide integrated Bates numbering and renumbering capabilities for all record types?

• Does the solution support record redaction?

• Can the solution output records in standard electronic formats (Adobe Acrobat, TIFF, etc)?

• Can the solution output records in native formats?

• Does the solution support the output of responsive content to standard media (CD, DVD, etc)?

• Does the solution maintain an audit trail of previously made productions?